Rate schedule overview

Last updated March 20, 2026

A rate schedule defines how charges are calculated for a meter. It typically matches the rate shown on your vendor's utility bill and is managed in the Vendors and Rates module. Because rates change over time, EnergyCAP uses rate versions to track those changes without losing historical billing data.

Key details

  • Defines billing rules used to calculate costs for a meter.
  • Typically matches the rate shown on the vendor's utility bill.
  • Located in the Vendors and Rates module.
  • Only one rate schedule can be assigned per meter.
  • Supports chargebacks by applying:
    • The correct unit cost to the assigned submeter on the generated bill.

Vendors & Rates tree with the vendor Clark Public Works expanded to its Electric commodity and the rate schedule KWH_01, with callouts labeling the vendor and the rate schedule.

Rate version

A rate version helps you track rate schedule changes over time.

When to create a new rate schedule version

Create a new rate schedule if:

  • The vendor has changed and a matching rate is not available.
  • Multiple accounts use the same rate and proposed changes only affect a subset of accounts.

Create a new rate version if:

  • The existing vendor is making a rate change affecting all accounts.
  • Keeping the old rate for entering historical bills is important.

Steps to create a new rate schedule version

  1. Go to the Properties tab of the rate schedule.
  2. Copy the rate schedule version and enter the effective date.

    Rate Schedule list on the Properties tab for a commercial rate schedule with two effective dates, and a callout pointing to the copy icon.
  3. Edit the Use and Demand Charges and add lines if needed.

    Edit Rate Schedule Version screen for Bellefonte Heating & Energy Electric effective 6 March 2026, with a default rate period of a Use Charge and a Demand Charge, and sections for meter lines and account lines.

Rate version and chargebacks

The chargeback engine uses the rate with the effective date matching the start date of the bill being created.

When configuring chargebacks to use the rate schedule, the meter and account line items are only added one time, either in the rate schedule version or in the chargeback configuration.

Create a rate schedule

You can manage rate schedules:

  • With Create (the plus sign).
  • With the Actions menu.
  • With a create spreadsheet.

Assign a new rate schedule to a meter

You can assign a new rate schedule to the meter on the meter Properties tab.

  1. Expand Linked Accounts.
  2. Expand the account.
  3. Edit the rate schedule.
    Linked Accounts - 1 section on a meter's Properties tab with callouts 1 through 3 marking the section, the linked account 1400 N Lincoln A... with vendor PA Gas Electric Co., and its edit icon for the rate schedule.
  4. Add a row above.
  5. Choose the new rate from the drop-down.
  6. Set an effective date.