Create GL Records and subcodes with a spreadsheet

Setup Spreadsheets Overview

Setup spreadsheets help you save time by creating multiple items at once.

  • The menu shows only spreadsheets you have permission to use.
  • Always download a new spreadsheet before adding data—it’s populated with information from your database.
  • Follow the required upload order when creating related objects to avoid errors.
  • To save time, select a value from the drop-down and copy it into other rows as needed.

Formatting Rules

  • Enter all information as text or dates.
  • Only the sheet named DataEntry is processed—you can add other sheets, but they are ignored.
  • Do not rename, delete, or rearrange columns.

Download the create spreadsheet

In the Create dialog, click Setup Spreadsheets.

  1. From the Setup Spreadsheets Log, click Download.
  2. Under Create Spreadsheet, choose GL Records and Subcodes.
  3. Download the spreadsheet.
  4. The file name format is yyyymmdd-CREATE_GLCodesAndSubcodess.xlsx.
  5. Add your information and save.
  6. Use Import to upload your spreadsheet.
  7. The Setup Spreadsheets Log reports the results and any errors. You can download the error (kickout) spreadsheet from the hyperlink, fix any errors, and upload the error sheet.

Permissions

The ability to create objects is determined by user role and any limits placed on the user's topmost place or topmost cost center.

Maximum length for codes and names

The column header lists the maximum length for each attribute. When entering data, a red cell indicates the name or code exceeding the specified length. If you upload the spreadsheet without fixing the cell, the row fails to process and an error spreadsheet is created.

Create GL Records and subcodes spreadsheet details

Column Rules

General Ledger Record

GL Records are automatically created for each account/meter relationship.

 

This spreadsheet can also be used to create additional GL Records. For example, meters created in previous versions of UtilityManagement may not have a GL Record.

 

The method used for creating a GL Record name is to join the following objects - account number | vendor code | meter code.

Subcode 1 through 20

Used to add values to the specified GL Record.